Organizations are the entities, like companies, educational or non-profit organizations, etc. An organization panel contains all the information associated with it: its overview, prospects list, activity history, workflows, tasks, etc.
Organizations can contain multiple prospects or no prospects at all.
You can create tasks for organizations, add internal notes, launch workflows for all prospects in a selected organization, and much more.
Create an organization
There are a few ways you can create an organization in Prospect.io:
Create an organization manually.
Create organizations using our API.
Create an organization manually
On the Organizations page click on the + New Organization button and manually enter the information. We recommend you to be as thorough as possible since all that data can be useful in setting up workflows.
Add prospect to an organization
Organizations can be seen as companies or entities, which you can use to organize your prospects. In Prospect.io you can create an unlimited number of organizations.
You have 3 ways to add prospects to an organization.
Add prospects individually
Open the needed prospect's page, click on the Select an Organization button.
Select the needed organization from the list
Note: A prospect can only be in one organization.
Add prospects in bulk
Navigate to the Prospects page and select the needed prospects.
Click Manage prospects > Bulk Edit
Scroll to the Organization section, select the "replace the current value with" and choose the existing organization or create a new one.
Add prospects from the organization panel
Navigate to the Organization page and select the needed organization.
Click on Add Prospects.
Research the needed prospect and click on Add to Organization.
Remove prospects from an organization
Organizations can be seen as companies or entities, which you can use to organize your prospects. In Prospect.io, you can add and remove prospects from an organization as many times as you want and whenever you want.
You have 2 ways to remove prospects from an organization.
Remove prospects individually
Remove prospects in bulk
Remove prospects individually
Open the needed prospect's panel.
Click on Remove from organization
Remove multiple prospects from an organization
Navigate to the Prospects page.
Select the needed prospects and click Manage prospects.
Click Bulk edit
Scroll to the Organization > Clear current value
Prospect.io allows you to merge multiple organizations into one, in order to avoid duplicates. In such a case, the data is combined in one organization, and the extra organizations are deleted.
Note: we never create duplicate prospects, as the prospects are identified by their email addresses. If a prospect with this email address already exists, you can't create it for the second time, you can only update the existing one.
How to merge organizations?
On the Organizations page select the needed organizations.
Click Manage organizations > Merge organizations.
Select the primary organization and click Merge.
What happens to the data?
When merging organizations, all the data from all the information fields is combined.
In case of conflicts (different data in the same information field), the primary organization's data is in priority.
After merging, prospects from all the organizations that you merge will be grouped in one organization.
Notes of the primary organization remain intact. Notes of the other organizations are added to the primary one.
The tasks of the primary organization remain intact. The tasks of the other organizations are re-assigned to the primary one.
Attach a file to an organization
You can also attach a file to an organization.
Navigate to the organization's page.
Click the Attachments button.
Drag and drop a file or click select from your computer.